DAY HAUL IN
Exhibitors are allowed to haul into the event and tie to their trailers in designated parking areas only. There is a fee of $25 per horse, per day to haul into the event. Parking in undesignated parking areas will subject to $100 fine per occurrence.
Individuals will be responsible for any physical damage inflicted to the WestWorld of Scottsdale property and will reimburse the show management for such damage as it may be charged. All owners and exhibitors shall be responsible for any damage incurred by them, their agents or employees to stalls, buildings, and other properties on the show grounds and shall be billed accordingly.
PHOTOGRAPHY AND VIDEO
No outside video or photography is allowed. Competitors are encouraged to purchase videos and photos from the official show cinematographer and images from the official photographer. By way of entry into the event, competitors, and their respective employees, agents and family members grant the permission without remuneration for the use and public distribution of their image, likeness, voice and video for promotion of the event. All exhibitors will be subject to the use of photographers and cinematographers under the direction of show management for the benefit of show promotion. No exhibitor will be allowed the discretionary use of his or her services. ONLY THE OFFICIAL EVENT PHOTOGRAPHER WILL BE ALLOWED TO SELL PHOTOGRAPHS OF THE CACTUS REINING CLASSIC HORSE SHOW. All images pertaining to or in relation to the Cactus Reining Classic Horse Show are under the sole ownership of Brumley Management Group. Only reporters assigned by recognized newspapers, radio or television or the Associated Press will be issued press passes. Requests for press passes MUST be sent in writing, e-mailed to firstname.lastname@example.org, on the letterhead of the newspaper, magazine or broadcast outlet and signed by the editor. All other photographers must sign an agreement not to sell their photographs except to the publications for which they work two weeks prior to the beginning of the show. Photographers and camera crews who have not followed these requirements will be escorted off the grounds.
The event taking place in this area (WestWorld of Scottsdale) is being videotaped/recorded for a Truly Original, LLC (“Company”) program currently entitled “The Last Cowboy” (the “Series”). By entering this competition you hereby irrevocably grant to Company and its affiliates and assigns (including without limitation event and program sponsors, advertisers, and marketing partners) the right to photograph your image and record your voice, and to own, license, assign and/or use the same (and/or any portion thereof) forever and throughout the world in any manner and/or medium including, without limitation, in Company and other sponsored or unsponsored programming and the advertisement and promotion thereof. You will not receive any payment for such use and waive any right to bring any action inlaw or equity against Company, its parent and related companies, subsidiaries (whether or not wholly-owned), affiliates, divisions, and their past, present and future officers, agents, representatives, employees, successors and assigns for such use.
In view of the fact that my participation in the event will bring me into close contact with many confidential elements of the Series not readily available to the public, and disclosure thereof will eliminate the surprise of the Series for the viewing public, Exhibitor agrees to keep and retain in the strictest confidence all information he/she receives as competitor concerning or relating to the Series. Exhibitor’s confidentiality obligations hereunder shall apply to any and all media whatsoever, including, without limitation, any social media or any other website, service, platform, program, application or other form or method of communication, whether now known or hereinafter devised. For example and for the sake of clarity, Exhibitor may not make disclosures prohibited hereunder via Facebook, Twitter, YouTube or any other similar website or service, whether existing now or in the future.
By making an entry into this event Exhibitor acknowledges that in the event that he/she breaches this confidentiality, Company shall be entitled to seek any remedy available at law and I further agree to pay Competitor the sum of One Million Dollars ($1,000,000.00) as liquidated damages.
HEALTH REQUIREMENTS & CERTIFICATES
Health requirements for the State of Arizona will be followed. Out of State Horses: owners/agents are required to present a 30-day ORIGINAL health certificate, and 12-month Coggins. Horses Residing in Arizona: owners/agents are required to present a 12-month Coggins. Make sure horse registration name is listed on the paperwork. Papers are required to be presented to the show office at check in.
By participating in the Cactus Reining Classic, all competitors agree to abide by the terms and conditions of the show and the governing body NRHA. In addition, acknowledge that horses are dangerous animals and can be hazardous. By participating in the competition with this knowledge of the danger involved the competitor agrees to accept any and all risks of injury or death. A Release of Liability must be signed by every exhibitor participating in the competition prior to receiving their entry number.
The Cactus Reining Classic, and Brumley Management Group Inc., reserve the right to make additions or changes to this event at any time. Show management has the authority to enforce all terms and conditions referring to the show and may excuse any horse or exhibitor from the show prior to, during or after the judging without refunds. The show management reserves the right to interpret these terms and conditions. All decisions are final. By way of making an entry, the exhibitor is assuming responsibility for knowledge of these terms and conditions and releases show management from any claims or losses. The show management reserves the right to modify or change the terms and conditions for the Cactus Reining Classic event at any time. All decisions of the judges are final.
RIGHT TO CANCEL
The show management reserves the right to cancel the event without notice at any time prior to the contest and without liability to the show management. In the event of such cancellation, entry fees or other show fees paid in advance shall be refunded. The show management reserves the right to itself to interpret all questions and conditions in regard to, or arising out of, or incident to, the show without claims for damages or recourse of any kind. All questions not covered in these terms and conditions shall be decided by show management, its decision to be final. SHOW MANAGEMENT RESERVES TO ITSELF THE RIGHT TO REFUSE, ACCEPT CONDITIONALLY, OR TO CANCEL ANY ENTRIES, DISQUALIFY ANY RIDERS OR EXHIBITORS, PROHIBIT EXHIBITION OF ENTRIES AND CANCEL OR CHANGE AWARD PRIZES, WITHOUT CLAIM OF DAMAGES. Every horse entered herein for competition will be under control of the show management, but the show management will in no case be responsible for any theft, loss or damage that may occur and it shall be a condition of entry that each exhibitor shall hold Cactus Reining Classic, Brumley Management Group, Inc. officials, employees, Directors, Sponsors and the West World, City of Scottsdale and Bureau of Reclamation blameless for any loss or accident to horse(s), family members, employees, or equipment.
SECURITY AND PARKING
WestWorld of Scottsdale does not provide security in any areas of the facility. Cactus Reining Classic does not supply security. Neither WestWorld of Scottsdale, Cactus Reining Classic, nor Brumley Management Group, Inc. are responsible for damaged, lost or stolen items. There are designated areas to park cars, trucks and trailers. It is required that all trailers be parked in designated parking areas only. Parking in undesignated parking areas will subject to $100 fine per occurrence. Sponsor parking areas are designated for event sponsors only. All other vehicles are subject to fines and towing for parking in designated sponsor parking areas without showing parking passes.
FAILURE TO PAY: Any fees associated with the entry of a horse in the Cactus Reining Classic, including but not limited to entry fees, administrative fees, stall fees, sponsorships, etc. which are not paid in full within 15 days of the close of the event will result in owner of horse or sponsor’s immediate suspension from competing in or participating in any further Brumley Management Group, Inc events until amount owed and any late and/or NSF fees are paid in full.
BEHAVIOR, CONDUCT AND ANIMAL WELFARE: Any action of disrespect, deceit, slander or fraud directed to the event, show management, grounds crew, show representatives, sponsors or judges will result in disqualification from competition and removal from the facility. No entry, administrative fees or stall refunds will be provided. Individuals accused of unsportsmanlike conduct will be subject to the disciplinary procedures set forth by the National Reining Horse Association in Article A of the handbook. Anyone found to be abusing animals will be disqualified and reported to NRHA. IN ADDITION, THESE INDIVIDUALS WILL BE SUSPENDED FROM PARTICIPATING IN ANY BRUMLEY MANAGEMENT GROUP, INC (BMG) EVENTS FOR A MINIMUM OF ONE YEAR. Reinstatement of the right to exhibit is based on review by BMG production and show management.
SCHOOLING HORSES DURING COMPETITION CONDITIONS
Every competition class offered at this event is broadcast LIVE over the internet to the WORLD. In an effort to maintain the integrity and professional appearance of the event, all exhibitors choosing to enter COMPETITION CLASSES to school horses, MUST present these horses in show attire. Show attire is defined as; exhibitor’s entry is required to present their horse with a show pad, clean tack, and the horse’s tail must be down (not braided or up in a tail bag/sock). It is requested by show management that the rider wear show chaps. As per NRHA Attire Guidelines, a long sleeve shirt, western hat and boots are required. The Gate Steward at the in-gate will enforce this guideline. Any exhibitor refusing to follow this protocol will be declined access to the arena and subject to disciplinary unsportsmanlike conduct procedures.
OPEN SHOW TABS
Will be held in the show office. An open check or credit card authorization form for each horse entered will be required to pick up competitor numbers. Checks not closed out within one hour after the end of the last class of the event will be closed out according to the responsible party’s account and will incur a $20 service fee. Trainers will be responsible for all client fees not paid at the close of show and therefore will be applied to trainer’s show bill.
PAID WARM UPS
Paid warm ups must be ordered online via the event website and are non-refundable.
In the case of multiple divisions running concurrently, once the draw is posted no divisions may be added. It is the exhibitor’s responsibility to confirm divisions entered prior to the draw taking place. In the case of an office error, division will be added prior to the start of the competition. It is the exhibitor’s responsibility to notify the show office prior to the start of the competition if the divisions listed are incorrect or missing. Once competition has started no changes will be made.
CHANGING/ADDING CLASSES AT THE SHOW
An entry change form must be filled out for all classes being entered through the office at the show. NO CHANGES WILL BE TAKEN AT THE BACK GATE. NO REFUNDS OF ANY ENTRY FEES ONCE THE CLASS DRAW HAS BEEN POSTED.
Each horse entered in the event will be assessed a one-time Administration Fee of $85.00, a one-time Photography Fee of $25.00, Video Fee of $25.00, and $35.00 NRHA Drug Fee –NRHA approved classes only. Exhibitors who do not check out their accounts prior to their departure will be charge a one-time fee close out fee of $20. Returned checks or declined credit cards will be charge a $50 NSF Fee. Remaining balances will have 10 days to provide payment in full via cashier’s check or credit card (including credit card fee of 4%). Payments not received within the designated time may incur penalty fees.
NRHA DIVISION PRIZE MONEY
See the NRHA rulebook for purse calculation and purse distribution. Ancillary divisions are paid out using schedule A, Aged Event divisions are paid out using schedule B.
Prize money will be paid to the owner of the horse as recorded on the NRHA Competition License, unless requested in writing to be paid to another entity.
AWARD PAYOUT CHECKS
Payouts will not be mailed out without the proper EIN or Social Security Number of Payee. It is the exhibitor’s responsibility to provide the show office with all pertinent tax information. Payouts will be mailed once management receives NRHA approval of results. If NRHA does not return approved results to show management within 30 days after the last day of the event, checks will be mailed out to abide by NRHA’s 30 day payout rule requirement. If checks are mailed out prior to show management receiving NRHA result approval, Cactus Reining Classic and Brumley Management Group, Inc. will not be held liable for any prize money or awards not returned to show management by those who are disqualified by NRHA. Those who fail to provide payment for outstanding invoices or return disqualified prize money within 10 days of being notified by NRHA, will be SUSPENDED from any further Brumley Management Group events and reported to the NRHA for disciplinary procedures. Any outstanding balances owed will be deducted from payouts.
Exhibitors are responsible for picking up their awards at the event. Awards not picked up at the event will not be shipped. If the exhibitor contacts Brumley Management Group in writing requesting items to be shipped, cost of shipping, packaging and a $25 service fee will must be paid by exhibitor prior to shipping.
All riders must IMMEDIATELY exit the arena when the water truck enters the arena. When a tractor/drag enters an arena, all riders in the arena must move to one side of the arena. Once at the side of the arena, riders must cease all motion (including walking, spinning, trotting circles, backing, etc.). Failure to comply will result in all horses being excused from the arena to complete the drag.